Web Site: http://windowboxherbs.50megs.com/

MANUAL

IN TERMS OF

THE PROMOTION OF ACCESS TO INFORMATION ACT, ACT 2 OF 2000.

(hereafter referred to as “the act”)

INDEX

1. INTRODUCTION

2. CONTACT INFORMATION

3. DESCRIPTION OF SECTION 10 GUIDE

4. VOLUNTARY DISCLOSURE

5. DESCRIPTION OF RECORDS AVAILABLE IN ACCORDANCE WITH ANY OTHER LEGISLATION

6. SUBJECTS ON WHICH RECORDS ARE HELD

7. CATEGORIES OF RECORDS

8. PROCEDURE TO REQUEST ACCESS TO A RECORD

9. FEES

10. AVAILABILITY OF MANUAL

1. INTRODUCTION

1.1 The Promotion of Access to Information Act 2 of 2000 (hereinafter referred to as the “Act”) provides that every firm must publish a manual to assist persons requesting information from that firm and to provide the procedures to be followed to gain access to that information and documentation.

1.2 Window Box Herbs carry on business as a herb nursery and is a private body as defined in the Act. We grow herbs and sell these at a flea market together with some small gardening aids and plant pots.

2. CONTACT INFORMATION

Designated Person David James Hammond

Postal Address P O Box 6765

Ansfrere 1711

Street Address 28 Wemmer Drive

Discovery 1709

Telephone Number: (011) 672-4084

Cell Number: 083 556 4085 or 083 276 1250

Fax Number: 0831182761250

E-mail Address: dhammond@absamail.co.za

3. DESCRIPTION OF SECTION 10 GUIDE

In terms Section 10 of the Act, the South African Human Rights Commission shall

prepare a guide containing such information as is required in terms of the Act. This

guide will be available before the end of August 2003.

The South African Human Rights Commission may be contacted at:

The South African Human Rights Commission:

PAIA Unit

The Research and Documentation Department

Private Bag X 2700

Houghton

2041

Tel: +27 11 484-8300

Fax: +27 11 484-0582

Website: http://www.sahrc.org.za/

E-mail: PAIA@sahrc.org.za

4. VOLUNTARY DISCLOSURE

4.1 Section 52 of the Act provides that a private body may on a voluntary and periodic basis submit to the Minister a description of the categories of records of the private body that are automatically available without a person having to request access in terms of the Act and that the Minister may, on a periodic basis and by Notice in the Gazette, publish any description so submitted and any updates.

4.2 Window Box Herbs has not submitted any such categories of records to the Minister for publication.

5. DESCRIPTION OF RECORDS AVAILABLE IN ACCORDANCE WITH ANY OTHER LEGISLATION

Window Box Herbs keeps information and records in accordance with a number of statutes including the following:-

5.1 The Companies Act No. 61 of 1973

5.2 The Close Corporations Act No. 69 of 1984

5.3 The Income Tax Act No. 58 of 1962

5.10 The Labour Relations Act No. 66 of 1995

5.11 The Basic Conditions of Employment Act No. 75 of 1997

5.12 The Employment Equity Act No. 55 of 1998

5.13 Unemployment Contributions Act No. 4 of 2002

5.14 Unemployment Insurance Act No. 63 of 2001

6. SUBJECTS ON WHICH RECORDS ARE HELD

6.1 Record of Casual Labour employed.

6.2 Record of Plant Pots purchased for re-sale

6.3 Record of Plants Purchased for resale or propogation

6.4 Record of Weekly Sales

6.5 Annual Financial Statements

6.6 Supplier Addresses

6.7 Casual Labour Contracts

6.8 List of Herbs.

7. CATEGORIES OF RECORDS

Window Box Herbs keeps records on the subjects referred to in Paragraph 6 above as follows:

7.1 Records that it is obliged to keep in terms of various statutes that are automatically available to the general public free of charge or on payment of a prescribed fee as stipulated in the relevant legislation.

7.2 Records that are kept in the day to day running of its business and may be provided to members of the public in terms of the Act.

8. PROCEDURE TO REQUEST ACCESS TO A RECORD

Any person wishing to request a record from Window Box Herbs must address the request in writing to the designated person referred to in Paragraph 2 above at the street address, the postal address, the fax number or the E-mail address provided therein in the form prescribed in the Act.

9. FEES

The prescribed forms and details of the prescribed fees are available from the SouthAfrican Human Rights Commission on request. The fees payable are the maximum prescribed in the Act.

10. OTHER PRESCRIBED INFORMATION

Section 51(1)(f) provides that this manual shall contain such other information as shall be prescribed. Window Box Herbs is not aware of any other information that has been prescribed.

11. AVAILABILITY OF MANUAL

This manual is available:-

11.1 At the premises of Window Box Herbs, 28 Wemmer Drive Discovery.

11.2 On its website at http://windowboxherbs.50megs.com/

11.3 From the South African Human Rights Commission.